Office Coordinator (Part-time)

Madison, WI

Part Time

Entry Level

Delve is seeking a highly organized and proactive Office Coordinator to manage day-to-day office operations and logistics. This role ensures the office runs smoothly, providing essential support for internal and customer-facing events, facilities management, and general administrative duties. The ideal candidate is detail-oriented, resourceful, and able to balance multiple priorities while maintaining a welcoming and efficient office environment. This is a part-time role based in our Madison, WI studio.

Responsibilities

Office Management & Upkeep

Maintain a clean and organized office environment.
Manage office supply inventory, including printer paper, toner, and shredding services.
Coordinate regular office clean-ups and general organization efforts.
Answer direct phone calls.

Event Coordination

Organize weekly team lunches, from planning and ordering to setup and cleanup.
Manage logistics for internal and external events, including scheduling, catering, and post-event cleanup.
Oversee client event logistics, including managing invitations, RSVPs, front-door greetings, meal setup, and cleanup.

Facility Management

Serve as the main contact for building management (Lyric building) and internal maintenance requests.
Coordinate physical space changes, such as hiring movers and organizing furniture adjustments.
Oversee office space maintenance tasks and ensure timely resolution of issues.

Administrative Support

Manage project archives and office records.
Ensure vehicle registration and insurance cards are current.
Replenish snacks, beverages, and fresh foods; handle grocery runs as needed.
Place monthly Aramark (coffee/tea) orders.
Check and distribute mail/packages from the mailbox and package room.
Transportation Support
Occasionally drive the company vehicle to pick up prototypes or supplies.

Requirements

2+ years of experience in office management, administrative support, and/or event coordination.
Strong organizational and communication skills.
Ability to prioritize tasks and adapt to a fast-paced environment.
Valid driver’s license with a clean driving record.
Ability to lift 20 lbs or more.

Preferred Experience

Familiarity with facilities management and vendor relations.
Prior customer-facing experience.

Be Inspired. Be Inspiring. Be yourself.

Delve embraces difference because creativity, curiosity, and diversity drive innovation. We nurture a supportive and inclusive environment. Be yourself and create a future that improves lives. We encourage applicants of color and those with diverse lived experiences to apply.

About Delve

Delve is a multidisciplinary product innovation firm that brings bold ideas to market, guiding clients through the complexities of innovation, delivering better, faster, and more sustainable success. For over 55 years, Delve has mobilized the best experts and technologies for its clients, completing over 10,000 client projects, producing over 1,500 patents, and winning over 200 design awards.

Delve serves ambitious start-ups to Fortune 500 clients in the healthcare, consumer, and commercial industries, delivering innovation through advanced expertise in research, strategy, design, and engineering. Delve has placed innovation studios in Boston, Madison, Philadelphia, and San Francisco to attract forward- thinking leaders to solve complex product challenges through human-centered design.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

What's your citizenship / employment eligibility?*

Cover Letter

Which office locations are you open to?* Madison, WIPhiladelphia, PABoston, MASan Francisco, CARemote

Delve relies upon the accuracy of information contained in your employment application, as well as the accuracy of other information you present during the recruitment and employment process. Any misrepresentations, falsifications, or material omissions in any of this information or data may result in disqualification from employment consideration, or in the termination of current employment by Delve.

The information I have provided on this employment application is accurate* YesNo

Are you looking for a part-time hourly role with an expected schedule of 20 hours per week, with occasional flexibility up to 30 hours per week ** YesNo

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Office Coordinator (Part-time)

Apply for this position